Executive Administrative Assistant Benefits
- Monday–Friday schedule with Saturday rotation.
- Schedule: 8:00 am-5:00 pm in our office in Joelton, TN.
- Opportunity to work closely with company leadership and gain broad organizational experience
- Supportive and professional work environment
Executive Administrative Assistant Requirements
- Proven excellence in customer service
- Strong organizational, time management, and scheduling skills
- Ability to lift up to 50 lbs.
- Basic bookkeeping experience, especially in accounts payable/receivable
- Proficiency with office management software (Word, Excel, etc.)
- Strong verbal and written communication skills
Executive Administrative Assistant Responsibilities
- Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner
- Support the Appointment Center by scheduling when call volume is high or staff coverage is low
- Maintain office supply inventory; coordinate with vendors and order flowers or gifts when needed
- Coordinate schedules, arrange meetings, distribute memos/reports, and ensure departments stay informed
- Book and manage travel arrangements for owners and team members
- Process credit card payments from customers and vendors
- Handle all incoming/outgoing mail, including 401k letters, birthday cards, newsletters, USPS, UPS, and FedEx
- Act as the main point of communication and oversee the office cleaning contractor
- Represent the company’s purpose, mission, and values while providing remarkable customer experiences
