Executive Administrative Assistant

Frontier Foundation & Crawl Space Repair • Full-time • Nashville, Tennessee, United States • $16 - $17 / week • 1w ago

Executive Administrative Assistant Benefits

Monday–Friday schedule with Saturday rotation.
Schedule: 8:00 am-5:00 pm in our office in Joelton, TN.
Opportunity to work closely with company leadership and gain broad organizational experience
Supportive and professional work environment

Executive Administrative Assistant Requirements

Proven excellence in customer service
Strong organizational, time management, and scheduling skills
Ability to lift up to 50 lbs.
Basic bookkeeping experience, especially in accounts payable/receivable
Proficiency with office management software (Word, Excel, etc.)
Strong verbal and written communication skills

Executive Administrative Assistant Responsibilities

Greet and direct visitors, answer phone inquiries, and handle complaints in a courteous, professional manner
Support the Appointment Center by scheduling when call volume is high or staff coverage is low
Maintain office supply inventory; coordinate with vendors and order flowers or gifts when needed
Coordinate schedules, arrange meetings, distribute memos/reports, and ensure departments stay informed
Book and manage travel arrangements for owners and team members
Process credit card payments from customers and vendors
Handle all incoming/outgoing mail, including 401k letters, birthday cards, newsletters, USPS, UPS, and FedEx
Act as the main point of communication and oversee the office cleaning contractor
Represent the company’s purpose, mission, and values while providing remarkable customer experiences

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