Job Title: Administrative Assistant
Reports To: Executive Administrative Assistant, Engineering Department
FLSA Status: Hourly, Non-Exempt
Department: Engineering
Division: Americase, LLC
Job Code: ENA0123
Summary and Scope of Role: Responsible for performing administrative tasks and duties for cross-departmental units, interfacing with all levels of employees both internal and external to the organization, to include but not limited to in-person communications, email, phone, etc. and/or other duties as assigned.
Key Attributes Required:
- High self-motivation
- Professional and ethical
- Exceptional attention to detail
- Team-orientation
- Ability to work independently and self-guide work tasks
- Excellent communication skills (oral, written, phone, electronic)
Duties and Responsibilities include the following (as well as other duties as assigned)
Weekly:
- Attends daily Tier 2 meetings and takes meeting notes; provides meeting notes to key leaders and attendees daily and presents updates from Engineering
- Acts as gatekeeper and troubleshoots issues on behalf of Engineering, liaising with other departments to include CNC operators, Production Management, Sales and other key business partners, also to include:
- Answering phones and taking messages
- Updating LEAN projections and project completion
- Monitors and ensures follow-up to deliverables on behalf of the department
- Assists with job travelers as assigned
- Other duties as assigned
- Operates standard office equipment to include:
- multi-line telephone system
- postage machine/scale
- calculator
- facsimile machine
- computer/printer
- photocopy machine
- typewriter
Required Skills/Key Competencies:
Oral Communication Skills Diplomacy
Written Communication Skills Professionalism
Interpersonal Skills Filing
Grammar/Punctuation Math Aptitude
Proofreading Skills Technology Aptitude
Computer Literacy Organization
Keyboard Skills Planning
Customer Relations Time Management
Customer Service Confidentiality
Education/Experience:
- High School Diploma or equivalent; Associate Degree or bachelor’s degree preferred.
- 1-2 years’ experience using SolidWorks
- Must have excellent communication skills, the ability to multi-task and exercise professionalism at all times, with the ability to anticipate change and proactively take the appropriate steps to manage that change
Other Requirements:
- Must comply with and meet all pre-employment requisites, including but not limited to criminal background check prior to start date, and pre-employment and random drug testing in accordance with Company policy for the duration of employment
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Employee Signature Date
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Manager/HR Director Signature Date
