Description

We're looking for a detail-oriented Accounting Clerk to support core accounting and business operations across Accounts Receivable (AR), Accounts Payable (AP), Contracts Administration, and Sales & Revenue Analytics. In this role, you'll work closely with budget managers, operational teams, and the Director of Finance to ensure financial transactions are processed accurately, revenue is recorded properly, and documentation meets company and compliance standards.

The Accounting Clerk plays an important role in maintaining the accuracy and integrity of financial data while supporting day-to-day operations, reporting, and month-end activities. You'll gain hands-on experience across multiple areas of finance, contribute to process efficiency, and help provide the information needed to support sound business decisions.

This position is ideal for someone who enjoys working with data, solving problems, and staying organized in a fast-paced environment. Success in this role comes from strong attention to detail, a commitment to accuracy, and a willingness to learn and take on new responsibilities as the business evolves.

What You'll Do

General Accounting

Enter and maintain accurate accounting data within the ERP system
Validate pricing, revenue coding, and supporting documentation
Assist with account reconciliations and financial record maintenance
Support month-end close activities, including accruals and reporting
Maintain documentation in accordance with audit and record retention requirements
Provide daily transactional support to the Finance team

Accounts Receivable

Prepare and distribute customer invoices for products, services, and recurring billings
Process customer payments, including checks, EFTs, desktop deposits, and credit card transactions
Apply payments accurately and research unapplied or misapplied payments
Maintain customer account records and aging reports
Assist with collection activities, customer follow-up, and reporting
Investigate and resolve billing discrepancies in partnership with internal teams
Serve as a point of contact for customer billing and payment inquiries
Communicate professionally with internal teams regarding revenue accuracy and customer account status
Support daily AR operations and ad hoc reporting requests

Accounts Payable

Review vendor invoices for accuracy and completeness
Enter invoices into the accounting system and match supporting documentation when applicable
Route invoices for required approvals
Assist with payment processing, including checks and ACH transactions
Support timely vendor payments and maintain organized AP records
Process employee expense reports in accordance with company policy
Respond to vendor inquiries and assist with resolving invoice discrepancies
Support month-end accounts payable activities
Provide data entry and administrative support for AP operations

Sales & Revenue Analytics

Assist in preparing recurring sales, backlog, revenue, and margin reports
Analyze sales performance, customer trends, and profitability metrics
Monitor backlog and open-order activity to identify revenue risks, fulfillment constraints, customer demand trends, and forecasting impacts
Identify opportunities to improve reporting accuracy, efficiency, and data integrity

Contracts Administration

Support contract intake, document control, routing, and version tracking
Coordinate contract reviews and maintain approved templates
Facilitate Certificate of Insurance (COI) requests and maintain related documentation
Verify required exhibits, approvals, COIs, and supporting documents are complete
Maintain contract records, renewal schedules, expiration tracking, and reporting
Archive fully executed agreements and manage the contract repository
Serve as a point of contact for contract status inquiries and escalate issues as appropriate

Requirements

Required Qualifications

High school diploma or equivalent
6-12 months of accounting experience
6-12 months of experience using an ERP accounting system
Strong attention to detail and accuracy
Excellent organizational, communication, and time management skills
Ability to handle confidential financial information with discretion

Preferred Qualifications

Basic understanding of contract administration and compliance requirements
Experience supporting both Accounts Receivable and Accounts Payable functions

Knowledge & Skills

Accounting

Understanding of accounts receivable processes, including invoicing, cash application, collections, and customer account maintenance
Familiarity with general ledger postings and account reconciliations
Ability to identify, investigate, and resolve transactional discrepancies

Technical Skills

Experience using ERP accounting systems
Ability to maintain customer and vendor records, process transactions, and run queries or reports
Proficiency in Microsoft Excel and other Microsoft Office applications preferred

Professional Skills

Strong analytical and problem-solving abilities
Ability to prioritize competing deadlines in a transaction-driven environment
Commitment to accuracy, organization, and continuous improvement
Ability to work collaboratively with internal and external stakeholders

Why Join ASU?

At Aviation Specialties Unlimited (ASU), a mission-driven small business, we support real-world aviation missions by delivering NVIS-compatible lighting and filtration upgrades that help crews operate safely and effectively in low-light environments.

You'll have the opportunity to gain exposure to multiple areas of accounting and business operations while building a strong foundation in finance. Your work will directly support accurate financial reporting, operational effectiveness, and informed business decisions.

If you're detail-oriented, eager to learn, and ready to grow your accounting career, we'd love to hear from you!

Benefits

Medical insurance
Dental insurance
Health Savings Account (HSA) + employer match
401(k) retirement plan + employer contribution
Paid time off (PTO)
Paid holidays

Aviation Specialties Unlimited jobs

Accounting Clerk

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