Job Title: Accounting Specialist needed in Odessa FL!
Job Description
The Accounting Specialist supports core accounting operations, including accounts payable, accounts receivable, reconciliations, and monthly reporting. This role manages collections activities, processes domestic and international banking transactions, and works closely with internal teams and external auditors to ensure accurate, timely financial information. The position offers an opportunity to grow with an expanding organization that is increasing its international presence and developing its accounting team.
Responsibilities
- Maintain accounts receivable processing, including posting transactions, monitoring outstanding balances, and performing regular reconciliations.
- Manage collections activity by following up on past-due accounts, documenting collection efforts, and providing status updates to leadership.
- Oversee the accounts payable process, including matching purchase orders to invoices, ensuring proper documentation, and performing reconciliations in adherence to internal controls.
- Process domestic and international banking transactions, including ACH and wire transfers, with accuracy and attention to detail.
- Identify inefficient accounting and financial processes and take initiative to recommend and help implement improvements.
- Contribute to the monthly reporting process by completing assigned account reconciliations and supporting the preparation of financial reports.
- Provide external auditors with required documentation, schedules, and explanations to support the annual review.
- Perform additional reconciliations and accounting research as needed to resolve discrepancies and support accurate financial records.
- Collaborate effectively with finance, accounting, and other internal teams to support business operations and information sharing.
Essential Skills
- Minimum of 3 years of experience in accounting roles such as bookkeeping, accounts payable, accounts receivable, or collections.
- Hands-on experience with accounts payable processes, including purchase order to invoice matching and reconciliations.
- Hands-on experience with accounts receivable processes, including billing, collections, and reconciliations.
- Strong proficiency in QuickBooks and ability to manage day-to-day accounting activities within the system.
- Solid understanding of accrual-basis accounting policies and practices.
- Proficiency with Microsoft Office, with strong skills in Excel including pivot tables and VLOOKUP functions.
- Ability to adjust quickly to changing priorities and work requirements.
- Ability to work collaboratively with different teams and communicate clearly across functions.
- Experience preparing and supporting account reconciliations and monthly reporting activities.
- Experience providing documentation and support for external audits or annual reviews.
Additional Skills & Qualifications
- Experience as a bookkeeper and familiarity with collections processes.
- Associate degree or college degree in accounting, finance, or a related field (desired but not required).
- Strong general bookkeeping skills, including invoicing, posting transactions, and maintaining accurate ledgers.
- Experience using QuickBooks in a multi-user or growing business environment.
- Comfort working in a growing organization with expanding international operations.
- Proactive mindset with a focus on process improvement and efficiency.
- Adaptable personality, able to work on the fly and handle evolving responsibilities.
- Ability to build effective working relationships with finance, accounting, and operational teams.
Work Environment
This role is based in an office environment with standard business hours and a scheduled lunch break from 12:00 p.m. to 1:00 p.m. You will work closely with a finance and accounting team that includes leadership and clerical support, fostering collaboration and knowledge sharing. The dress code is business casual, reflecting a professional yet comfortable atmosphere. The organization is growing and expanding its international presence, offering opportunities to develop your skills and advance as the accounting team continues to grow. Daily work involves using QuickBooks and Microsoft Office, particularly Excel, within a structured but dynamic setting.
Job Type & LocationThis is a Permanent position based out of Odessa, FL.
Pay and BenefitsThe pay range for this position is $55000.00 - $60000.00/yr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
401K, employer match, healthcare insurance/dental/vision (Florida Blue), paid life insurance, PTO (11 days a year), 9 paid holidays with no waiting period. Early out Fridays (430) incentive - family run business so they are flexible and really appreciate the employees. Bonuses as business does, etc..
Workplace TypeThis is a fully onsite position in Odessa,FL.
Application DeadlineThis position is anticipated to close on Oct 8, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.
