Paralegal & Office Administrator

Mesabi Metallics Company LLC • Full-time • Minneapolis, Minnesota, United States • 1d ago

About Mesabi Metallics:
When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining
practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders. You will be joining us at a pivotal moment in Minnesota’s mining history: Mesabi Metallics’ cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.
More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.

At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.

Position Summary:
Mesabi Metallics is seeking a highly organized, detail-oriented, and dependable Paralegal & Office Administrator to support our in-house legal team and manage the day-to-day administrative operations of our Minneapolis office. In this dual-focus role, you will be an essential partner to in-house counsel, assisting with commercial contract administration, corporate record-keeping, and document review while ensuring seamless office management. The ideal candidate thrives in a fast-paced corporate environment, brings exceptional organizational rigor to digital records and compliance deadlines, and handles proprietary and privileged information with absolute discretion.

Job Responsibilities:
1. In-House Legal Operations & Paralegal Support

Contract Administration & Review: Assist counsel with drafting, proofreading, redlining, and formatting commercial agreements, amendments, procurement contracts, and nondisclosure agreements (NDAs); manage signature routing and execution tracking.
Document & Matter Management: Maintain, organize, and structure the company’s digital legal repository (SharePoint/cloud document libraries), enforcing standard naming conventions, version control, and metadata tagging across contracts and corporate matters.
Corporate Governance & Entity Management: Maintain corporate books, resolutions, board minutes, certificates of authority, and regulatory filings; assist with tracking entity compliance and reporting obligations.
Legal Research & Discovery Support: Perform factual inquiries, basic legal research, and regulatory and court document retrieval; assist counsel with document collections, litigation hold notices, and discovery responses when necessary.
Privilege & Confidentiality: Protect attorney-client privileged communications and sensitive commercial data with uncompromised integrity and discretion.

2. Office Administration & Executive Support

Office & Vendor Operations: Manage day-to-day administrative functions of the office, serving as the point of contact for office vendors, supply inventory, facility needs, and incoming/outgoing mail and deliveries.
Calendar & Deadline Coordination: Maintain legal department calendars, track statutory, contractual, and regulatory deadlines, and coordinate schedules across internal business teams and external counsel.
Meeting & Presentation Preparation: Organize legal meetings, prepare agendas, compile briefing binders and presentations, take accurate meeting minutes, and track action items to completion.
Travel & Billing Coordination: Arrange travel itineraries and logistics for the legal team; review, code, and track outside counsel legal invoices and departmental expenses.

Skills and Qualifications:
Core Competencies:

Proven experience as a Paralegal or Executive Assistant or similar role, preferably in an in-house legal environment.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Ability to multitask and prioritize tasks effectively.
High level of discretion and professionalism in handling confidential information.
Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
Strong problem-solving skills and the ability to think proactively.
Detail-oriented with a commitment to accuracy and quality.
Ability to work independently and as part of a team.
Flexibility and adaptability in a fast-paced environment.

Technical Proficiency:

Advanced command of Microsoft 365 (Word styles/cross-referencing/redlines, Excel, PowerPoint, Outlook, and Teams).
Strong proficiency with Microsoft SharePoint and cloud-based file management systems (e.g., configuring folders, metadata, and permissions).

Experience with e-signature platforms (e.g., DocuSign, Adobe Sign) and legal research or matter-management tools.

Education:

Bachelor’s degree or associate degree.
Previous experience as a paralegal or office assistant in a legal environment.

Paralegal certification or relevant legal coursework (preferred).

Physical Requirements: None

Salary : USD 70,000 to 90,000 + Winners Circle

Winners Circle Incentive: A bi-weekly incentive, calculated as a percentage of bi-weekly wages (base pay plus overtime) and paid in the same paycheck. It is tied to the site's production of safe, quality tonnes, measured on Safety, Quality and Tons (SQT).

Construction Phase (launch of the new compensation structure through September 30, 2026): paid at the 70% target level.
Ramp Up Phase (October 1, 2026, through March 31, 2027): calculated against achievable production targets measured by the hour.
Optimization Phase (from April 1, 2027): tied to bi-weekly production targets.

Benefits:

Health Insurance: Comprehensive medical and dental coverage with an HSA option.
Retirement Plan: 401(k) with 6% company match.
Lincoln STD, LTD, & Life Insurance: Coverage provided by Mesabi Metallics.

Paid Time Off (PTO): 0-3 Years- 96 Hours

Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.