Posting expires: October 10, 2026
Salary range: $40,945 - $51,181
General Description and Classification Standards:
Provides varied administrative and clerical services to an assigned department. May supervise administrative support staff, temporary employees or interns. Prepares, reviews, distributes, and/or files routine correspondence, memoranda, letters and reports; attend staff and other meetings and takes notes or minutes. Plans and/or coordinates meetings within department or across departments. Carries out special projects of an administrative or office operations nature. Answers calls, responds to general phone, email, or written inquiries. Relays messages; receives, processes and distributes mail. Maintains department records and files. Minor data editing and data entry.
Supervision Received:
Works under very general supervision. May work independently or with other workers within the assigned office for completion of assigned tasks.
Essential Duties and Responsibilities:
These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.
- Composes and prepares routine correspondence, letters, memoranda, applications, reports and other documents. Collects, binds, and stores computer generated reports. Transcribes tapes and/or notes from meetings into prescribed format. Prepares budget documents as directed; research past expenses and projected costs to support budget preparation. Completes requisitions for purchases and submits for appropriate approval. Assists as needed with Office business administration team on fiscal year-end closeouts; this may include but not be limited to PO research, obtaining invoices
Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls; Composes and sends routine correspondence, applications, forms and reports. May coordinate calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contact parties involved, as appropriate. Examine reports, other draft material, purchase orders, vouchers and permit applications for errors; corrects errors before producing final copy. Identifies equipment or office material deficiencies; sends requests for repair, maintenance or replacement of equipment; orders new supplies.
The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.
Knowledge Skills and Abilities:
This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.
Knowledge of administrative and office management procedures and methods; some knowledge of department structure and operations.
Skill in communicating and interacting with supervisors and other staff members; in using standard office software, e.g. Word, Excel, PowerPoint; in using specialized office data systems; in building effective relationships within the organization and with outside contacts
Ability to compile, organize, prepare and maintain an assortment of records, reports and information Skilled in AutoCAD design software
Minimum Qualifications:
Education and Experience
High school diploma or GED
1-3 years of progressively responsible secretarial, clerical or general administrative experience are required
Preferred Requirements
Associate degree in secretarial science, business/public administration or related field and/or 3-5 years of secretarial, clerical or general administrative and supervisory experience preferred
Work Environment:
Typical environmental conditions associated with job. City of Atlanta is an equal opportunity employer. Office environment 90% Field 10%
Lifting Requirements:
Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. 50lb Max.
It is the policy of the City of Atlanta (“COA”) that qualified individuals with disabilities are not discriminated against because of their disabilities regarding job application procedures, hiring, and other terms and conditions of employment. It is further the policy of the COA to provide reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. The COA is prepared to modify or adjust the job application process or the job or work environment to make reasonable accommodations to the known physical or mental limitations of the applicant or employee to enable the applicant or employee to be considered for the position he or she desires, to perform the essential functions of the position in question, or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation will impose an undue hardship. If reasonable accommodation is needed, please contact the Human Resources Director for your department.
The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, ender identity, marital status, veteran’s status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.
