The HR Coordinator position is located at HSSB, assisting the clinics. Hybrid after 6 months training, with two day's work from home. This position enhances the operations of the department by providing advice and guidance to the unit leadership and employees, and performing transactions within all subject matters of Human Resources. Key areas of responsibility include HR transactions and maintenance of employee information, consultation, compliance, compensation and employment, reward and recognition, performance and leave management, communication and strategic planning and analysis.
*This position is eligible to participate in 2 hybrid work days per week, but will need to be onsite for orientation. Hybrid work must be performed at a location within the state of Iowa and will require a work arrangement form to be completed upon the start of your employment. Per policy, work arrangements will be reviewed annually, and must comply with the remote work program and related policies and employee travel policy when working at a remote location.
Responsibilities:
Talent Management & Engagement
Coordinate recruitment activities for P&S (non-bargaining), SEIU, and merit.
Develop interview questions and work samples, as needed.
Prepare and submit requisition in OTAC; complete external advertising.
Rate applicants and recommend candidates for interviews; complete phone screens, as needed; complete pre-interview report; participate in interviews.
Submit reference request and review references; complete salary query and recommend salary offer; prepare offer letter; submit search and selection summary; extend offer; liaise with candidate through negotiations.
Upon acceptance of offer, coordinate onboarding process; complete HR orientation with employee.
Provide length of service awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards; complete intake with supervisors for requests for flex pay, spot awards or other special compensation.
Partners with managers and supervisors to update position control charts.
May assist with employee engagement initiatives and surveys.
Provider Credentialing
May assist with employee engagement initiatives Assists with receive re-credentialing forms from CSO and facilitate completion with providers; follow up, as needed; escalate to supervisors/leadership, as needed surveys.
Resolve any re-credentialing/licensing issues; work closely with Lead Advanced Practice Providers with Urgent Cares and Quick Care Clinic
HR Program Administration & Operations
Resolve any re-credentialing/licensing issues; work closely with Lead Advanced Practice Providers with Urgent Cares and Quick Care Clinic
Initiate HR transactions to effectuate change of status, leaves of absence, career development, special compensation, termination, appointment, etc.
Provide information and direction to separating employees to ensure end of employment items are completed; complete exit interviews and debrief with HR Director.
Evaluate requests for unpaid appointments; collect relevant information; ensure compliance with FLSA and University policies; complete appointments in Self-Service.
Advising/ Communication
Provide advice and guidance to supervisors concerning job design, classification, managing attendance issues, employee disputes and complaints, performance management issues and requests for reasonable accommodations.
Work closely with supervisors to identify and develop effective HR solutions, including training and development plans, performance improvement plans, and facilitation of mediation meetings.
Communicate with staff and provide basic 'how to' instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries.
Schedule face to face meetings, initiate phone call discussions and support communication with email updates.
Strategic Planning
Communicate information, policies and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices and strategies.
Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery.
Assist with implementation of HR practices/policies and programs within department. May assist with promoting, advocating and communicating changes within the department.
Compliance with Policies, Laws and Regulations
Run HR reports, as needed; follow up to ensure compliance; follow up with assigned clinic to address outstanding compliance requirements.
Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.
Collaborate with HR Specialist regarding immigration documentation; follow up on all immigration.
Monitor training compliance and inform supervisors of status.
WE CARE Core Values:
- Welcoming - We strive for an environment where everyone has a voice that is heard, that promotes the dignity of our patients, trainees, and employees, and allows all to thrive in their health, work, research, and education.
- Excellence - We aim to achieve and deliver our personal and collective best in the pursuit of quality and accessible healthcare, education, and research.
- Collaboration - We encourage collaboration with healthcare systems, providers, and communities across Iowa and the region, as well as within our UI community. We believe teamwork - guided by compassion - is the best way to work.
- Accountability - We behave ethically, act with fairness and integrity, take responsibility for our own actions, and respond when errors in behavior or judgment occur.
- Respect - We create an environment where every individual feels safe, valued, and respected, supporting the well-being and success of all members of our community.
- Empowerment - We commit to fair access to research, health care, and education for our community and opportunities for personal and professional growth for our staff and learners.
Department Summary:
The Iowa Health Care clinics provide comprehensive care to the Iowa City community and beyond. Clinics including Quick Cares and Urgent Care, primary clinics in the Muscatine, Riverside, and Iowa City corridor, The department is home to providers and staff that provide comprehensive care outside of the hospital setting and give the community a sense of care whenever they need it most.
Percent of Time: 100%25
Schedule: Monday - Friday
Pay Grade: PGA2 Level 3B
Benefits Highlights:
- Regular salaried position located in Iowa City, Iowa
- Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans
- For more information about Why Iowa?, click here
Requirements:
- A Bachelor's degree in Human Resources Management or Business Administration or related field, or an equivalent combination of education and experience.
- Minimum of one year of experience in human resources.
- Demonstrated excellent verbal and written communication and interpersonal skills.
- Must possess strong organizational and analytical skills and attention to detail.
- Demonstrated proficiency with Microsoft Office and computer software applications
- Driver's license and ability to meet UI Fleet Safety Standards.
Desired Qualifications:
- Strongly desired employee relations and investigation experience.
- 2 years or more prior experience in multiple HR program areas, including recruitment, performance management, and classification and compensation.
- Working knowledge of state and federal regulations affecting human resources.
- Ability to be organized, flexible and multi-task in a high volume and fast-paced environment.
- Knowledge of University policies, procedures and HR systems.
Application Process: In order to be considered, applicants must upload a resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of 10 calendar days. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. This position is not eligible for University sponsorship for employment authorization. For questions or additional information, please contact laura-dooley-1@uiowa.edu.
