About the role

USI Consultants is seeking an organized and detail-oriented Billing and Accounts Receivable Accountant to join our accounting team.

This is an entry level position primarily responsible for supporting the preparation and submission of client invoices. The employee will work with accounting staff and project managers to gather billing information, review documentation, update records, and help ensure invoices are accurate and submitted on time.

Prior experience with engineering billing is a plus but not required. We are looking for someone who is dependable, comfortable working with numbers and detailed information, and willing to learn our processes.

What you'll do

Assist with preparing monthly client invoices
Gather timesheets, expenses, project information, and other billing documentation
Review draft invoices for accuracy, completeness, and proper formatting
Confirm that required supporting documentation is included with each invoice
Communicate with project managers and accounting staff to obtain missing information or resolve billing questions
Submit invoices by email or through client billing portals
Maintain organized electronic billing files and records
Track invoices that require approval, correction, or additional documentation
Enter client payments and apply them to the appropriate invoices
Assist with monitoring outstanding accounts receivable balances
Help research payment discrepancies and past-due invoices
Provide general accounting and administrative support during monthly billing cycles
Perform other related duties as assigned

Qualifications

Required
- High school diploma or equivalent
- Basic proficiency with Microsoft Excel, Outlook, and Wod.
- Ability to handle confidential information appropriately
Preferred
- Associate's degree or coursework in accounting, finance, business, or a related field
- Previous experience in an office, billing, bookkeeping, data-entry, or accounts receivable position
- Experience using accounting software or client billing portals

What Will Help You Succeed

Enjoy working with numbers and detailed information
Notice when information is missing or does not appear correct
Be comfortable following checklists and recurring processes
Communicate professionally when requesting information from others
Remain organized during deadline driven billing periods
Accept Feeback and apply it to future work
Take on increasing ownership as your knowledge and experience grow

USI Consultants is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

USI Consultants, Inc.

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