At Sierra Air Conditioning & Plumbing, our field teams depend on a strong, organized support team behind the scenes. We’re looking for a dependable and detail-oriented Office Administrator who enjoys staying organized, solving problems, supporting employees, and making sure important tasks get completed.

This position works closely with our General Manager, leadership team, employees, IT partners, and vendors and plays an important role in keeping our office organized and our teams supported.

If you're someone who takes initiative, follows through, enjoys variety, and can confidently manage multiple priorities, we want to meet you.

What You'll Get

Compensation

$20.00–$24.00 per hour, based on experience
Full-time, year-round position
Opportunities for professional growth and advancement

Benefits & Perks

1 Week PTO
Medical, dental, and vision insurance
401(k) with company match
Year-round stability
Leadership training
Personal and professional development opportunities
On-the-job training
Professional office environment
On-site gym
Frequent team meals, celebrations, and company events
Supportive team culture focused on collaboration, accountability, and growth
Career advancement opportunities

Position Summary

As the Office Administrator, you will provide day-to-day administrative and operational support to Sierra's General Manager, management team, and employees.

This is a hands-on role with a wide variety of responsibilities, including management reporting, technology and device coordination, office operations, uniform administration, vendor communication, and general administrative support.

The ideal candidate is highly organized, comfortable with technology, able to work independently, and known for following through. You'll frequently have several priorities moving at once, so the ability to determine what needs immediate attention and what requires follow-up is essential.

Essential Duties & Responsibilities

Reporting & Management Support

Generate and distribute daily PACE reports to management
Generate and distribute Sales and SILO reporting
Follow up on MAP reporting and ensure outstanding items are addressed in a timely manner
Gather, organize, and maintain information required for management reporting
Assist with spreadsheets, reports, presentations, and management documentation
Provide direct administrative support to the General Manager
Assist with scheduling, correspondence, documentation, meetings, and follow-up items
Track outstanding management requests and help ensure deadlines are met
Maintain confidentiality when handling company, employee, and business information

Technology & Employee Support

Prepare, set up, and distribute company-issued iPads, phones, laptops, and other technology
Coordinate with IT to establish employee email accounts, system access, and technology needs
Assist with technology setup for new employees
Troubleshoot basic hardware, software, connectivity, and device issues
Coordinate with IT, vendors, or other departments when additional technical support is required
Maintain an organized inventory of company-issued devices and equipment
Track device assignments, returns, replacements, and other equipment changes
Assist employees with basic technology questions and troubleshooting

Office Operations

Monitor office supply and material inventory
Order office supplies and other necessary materials as needed
Coordinate deliveries and communicate with vendors regarding office needs
Receive, organize, and distribute incoming mail, packages, and deliveries
Prepare and coordinate outgoing mail and shipments
Help maintain a clean, organized, professional, and functional office environment
Coordinate with vendors and service providers regarding office-related needs
Identify office needs and proactively work toward solutions

Uniform Coordination

Serve as a point of contact for employee uniform needs
Coordinate with uniform vendors regarding orders, replacements, repairs, and exchanges
Coordinate uniform distribution for new and existing employees
Maintain accurate records of uniform assignments and distributions
Track outstanding uniform requests through completion
Follow up with vendors to ensure orders and replacements are completed on time
Communicate with employees and management regarding uniform requests and updates
Help resolve uniform-related issues and ensure appropriate follow-through

Administrative Support

Provide general administrative assistance to management and office staff
Maintain organized digital and physical files
Prepare spreadsheets, reports, presentations, and other documents as requested
Assist with special projects and company initiatives
Track administrative follow-ups and outstanding action items
Serve as a reliable point of contact for general office questions and requests
Communicate professionally with employees, leadership, vendors, and outside partners
Perform additional administrative and operational duties as assigned by management

Qualifications

Previous office administration, administrative assistant, operations support, or similar experience preferred
Strong organizational and time-management skills
Strong attention to detail and accuracy
Ability to manage multiple priorities and deadlines simultaneously
Strong written and verbal communication skills
Comfortable working independently and taking initiative
Strong follow-through and ability to keep outstanding items organized
Comfortable working with spreadsheets, reports, email, and business software
Proficiency with Microsoft Office, including Excel, Outlook, and Word
Comfortable learning new software and technology
Ability to perform basic troubleshooting on phones, tablets, laptops, and other devices
Professional when communicating with employees, leadership, and vendors
Ability to handle confidential information appropriately
Positive attitude with a team-first mindset
Dependable, resourceful, and solution-oriented

What Success Looks Like

Success in this position means management has the information they need, employees have the tools and resources required to do their jobs, office needs are handled before they become problems, and outstanding requests don't fall through the cracks.

You don't have to know the answer to every question — but you should be someone who is willing to find the answer, communicate the next step, and follow through until the issue is resolved.

Why This Role Matters

The Office Administrator helps connect multiple areas of the business.

From getting a new employee's technology ready and making sure management receives its daily reporting to tracking uniforms, coordinating vendors, and supporting the General Manager, your work helps keep the entire operation moving.

This position is ideal for someone who enjoys being the person others can rely on to stay organized, solve problems, and get things done.

Why Sierra?

At Sierra Air Conditioning & Plumbing, we believe in building careers, not just filling positions. We provide our team members with the tools, support, training, and opportunities needed to grow professionally.

If you're organized, proactive, comfortable with technology, and enjoy being at the center of a busy operation, join Sierra and help us keep our team moving forward.

Sierra Air Conditioning & Plumbing

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