Description

About the Role:

The Office Administrator is the glue that keeps our team together! Everyday we will rely on you to use your interpersonal skills to welcome visitors and assist team members in a multitude of ways. This is a key position at PeopleFund and is 100% in-office at our Downtown Austin Headquarters.

About Us:

PeopleFund’s Mission is to creates economic opportunity and financial stability for underserved people by providing access to capital, education, and resources to build healthy small businesses.

Our Values are:

Integrity First
Service Before Self
Excellence In All We Do

Is that you? Awesome! Let’s talk about what you’ll do at PeopleFund.

Job Duties and Responsibilities Include:

Support front desk and facility while providing administrative support to our team
Ensure the front desk area of PeopleFund HQ is neat, presentable, and equipped
Answer all incoming phone calls and route them to the appropriate person or department, taking detailed messages as needed
Happily, greet visitors, route them to the appropriate people, or provide detailed information
Check mail in front of HQ building daily
Sort and distribute mail and packages
Send outgoing mail, including certified mail and FedEx
Solely responsible for monitoring inventory, ordering supplies, and stocking common areas and breakroom
Maintain office equipment and supplies (copy machine, general office supplies)
Decorate the lobby and breakroom for holidays and events as appropriate
Set up, flip, and clean conference rooms throughout the day for all meetings and working with the meeting owners to decide on appropriate configuration
Manage conference room calendar and help resolve conflicts as needed
Manage group lunch orders for internal meetings and customer meetings as requested
Coordinate with janitorial, vending, and tenant companies for repairs, maintenance, security/building access, fire safety, HVAC, elevator, irrigation, pest control, storage/shredding, etc.
Manage vehicles: maintenance, insurance, gas receipts, registration, and usage
Work with HR on new employee cube/office set-ups including furniture ordering and maintenance, carpet cleaning, door/cube signs, and any other needed materials
Order business cards for new and existing employees
Responsible for employee badging and access
Assist in the planning and execution of company events and initiatives
Assist with other special projects as needed for all departments

The Perks - PeopleFund provides the following benefits for employees:

Medical, dental, vision, and life insurance coverage. PeopleFund pays up to 100% for employee only coverage
Paid Time Off starting at 3 weeks per year and 12 paid holidays
401 (k) retirement plan with match and immediate vesting
Flexible Spending Account (FSA) and Health Savings Account (HSA) available for qualifying medical pans and expenses
Dependent Child Care Spending Account available to employees who qualify

True to our Mission, PeopleFund is committed to recruiting and retaining a diverse staff, and to creating a respectful workplace anchored in a deep, shared commitment to inclusiveness. We are proud to be an equal opportunity employer. PeopleFund welcomes applications from all qualified persons from all backgrounds who can contribute to our Team’s capabilities as we work together to create economic opportunity in underserved communities.

Requirements

Requirements:

Outgoing and optimistic personality
High level of emotional intelligence
Thorough understanding of keeping specific information confidential
Bilingual Preferred (English and Spanish)
Professional communication skills, both written and verbal
Computer knowledge with working experience using MS Office; specifically, Word and Excel
Ability to multi-task and handle multiple ongoing projects at once
Acute attention to detail and ability to think on your feet
Knack for building relationships and engaging people

PeopleFund

Latest Jobs

Office Administrator