To maintain an organized, welcoming, and well-functioning office while providing timely administrative support to employees, visitors, vendors, and senior management.

Responsibilities

Responsible for greeting guests to facility and maintaining guest log.
- Maintain a clean organized reception desk, kitchen area, and all common office areas. Including scheduling and coordinating any maintenance needed.
- Oversee inventory and replenishment of all office supplies, including kitchen/break room supplies.
- Maintain multiple conference room calendars to ensure successful usage of shared conference spaces.
- Coordinate all needs for onsite meetings including catering, supplies needs, conference room set-up/clean-up, and assist with any basic AV needs (projectors, laptop set-up, etc).
- Assist Senior-level management with administrative tasks as needed, such as travel coordination and submission of expense reports.
- Create purchase orders in Omega
- Ship out items, when needed
- Set vendors up in TPH
- Collection and distribution of mail.
- Other duties as assigned

Qualifications

High School diploma, or equivalent required.
Previous experience in office administration, reception, or a similar support role required.
Proficient computer skills, including MS Office, and knowledge of standard office equipment.
Effective communication skills - written and verbal.
Excellent organizational skills.
Problem assessment and problem solving.
Flexibility to multitask and shift priorities when needed.
Customer service orientation.
Ability to multi‐task while working in a fast‐paced, globally diverse environment.
Strong attention to detail, with time management and decision‐making skills
Excellent interpersonal and communication skills required

NOV Inc.

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