Description

What You'll Do

At Security National, we owe our success to our people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal person for the job will be a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment, performing administrative tasks and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this Role

Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Ensure optimal operation of office equipment, supplies, and inventories with preventive maintenance
Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
Coordinate internal and external resources to expedite workflow
Oversee and achieve organizational goals while upholding best practices
Daily and Monthly Responsibilities
Provide front desk coverage, including managing a busy, multi-line phone system, greeting guests who enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
Provide direct administrative support to senior leaders, including email correspondence, and generation and distribution of memos, letters, spreadsheets, forms, and faxes
Plan, organize, and schedule company meetings occurring in the office, offsite, and via video conference
Coordinate domestic and international travel arrangements for all levels of employees
Maintain filing system, contact database, employee list, and inventories
Oversee and order office supplies and food deliveries for group meetings

Requirements

What We'll Love About You

High school diploma or equivalent
Proven administrative experience
Superb written and verbal communication skills
Strong time-management skills and multitasking ability
Proficient in Microsoft Office, with aptitude to learn new software and systems
College degree (highly preferred)
Previous success in office management
Experience managing budgets and expenses (a huge plus)
Experience developing internal processes and filing systems
Comfortable handling confidential information

Memorial Estates Inc.

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