Position Summary

HR/Payroll Administrative Assistant duties involve a wide range of support activities inside our HR department, from onboarding new hires and maintaining our employee database to coordinating employee events and engagement initiatives. This role plays a key part in supporting the full employee lifecycle, with a strong emphasis on payroll processing on a bi-weekly payroll processes. An important part of the role is acting as the liaison between HR and employees. The ideal candidate is comfortable working independently, communicating effectively with employees, supervisors, and leadership, and takes pride in accuracy and follow-through.

Duties & Responsibilities

Maintains accurate and up-to-date personnel files, records, documentation, and database.
Answers frequently asked questions from employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to HR Business Partner or management.
Completes payroll functions including payroll processing through ADP Workforce Now, entering employee PTO requests, auditing benefits, fixing processing errors, and distributing checks.
Completes Forms I-9, verifies I-9 documentation and maintains I-9 files.
Assists with new-employee background checks and drug screening.
Assists with processing of onboarding and offboarding paperwork (i.e. onboarding, new hire orientation, and training sessions, status change forms, 401k Withdrawal form, benefits booklets, etc.)
Assists with recruitment and interview process.
Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
Performs other duties as assigned.

Travel Requirement

Occasional travel required, including quarterly trips to the San Antonio, TX facility to review HR processes, conduct in-person check-ins with employees, and support Open Enrollment.

Required Skills

Proficiency with HRIS/payroll platforms (e.g., ADP Workforce Now) for onboarding, payroll processing, and employee data management
Working knowledge of I-9 compliance and employment eligibility verification requirements
Strong organizational skills with the ability to manage multi-location HR coordination
Excellent written and verbal communication skills for employee relations and internal communications
High attention to detail, particularly with compliance-sensitive documentation (garnishments, audits, employee records)
Ability to maintain confidentiality and handle sensitive employee information with discretion
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Strong time management skills with the ability to prioritize tasks in a fast-paced environment
Collaborative mindset with the ability to work effectively across departments and locations

Education & Experience

Associated degree and/or certification in related field
1-2 years of experience in Human Resources
Basic knowledge and understanding of human resource principles, practices, and procedures.
Hands-on experience with payroll processing; ADP Workforce Now experience strongly preferred
Proficient with Microsoft Office Suite or related software

Physical Demands

Standing: Over 1/3 of the workday
Walking: 1/3 of the workday
Sitting: 2/3 of the workday
Use of hands/fingers: Over 2/3 of the workday
Talk or hear: Over 2/3 of the workday
Lifting Requirements: No more than 10-15 lbs
Vision Requirements: Close vision, distance vision and depth perception. Must be able to read a computer screen and documents.

Why Join Us

Competitive wage based on qualifications
Comprehensive benefits package (health coverage, paid time off, and more).
Professional Development: Budget for certifications, training, and conferences to build your expertise
Clear Growth Path: Opportunity to advance as you demonstrate results and expand your skill set
Collaborative Environment: Work closely with a supportive Operations team
Learning Culture: We're committed to providing training and mentorship as you grow into this role; curiosity and a drive to learn are more important than knowing everything on day one.

Equal Opportunity Employer (EOE)

Lavi Industries, LLC

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HR/Payroll Administrative Assistant