We are seeking a proactive and organized Office Administrator to support our fabrication facility. This role is crucial in ensuring the smooth day-to-day operations of the office. The successful candidate will manage office supplies, handle phone calls, greet visitors, and assist with commercial proposals. The ideal candidate will have strong organizational skills, excellent communication abilities, and the flexibility to handle a range of administrative tasks in a fast-paced environment.

ESSENTIAL FUNCTIONS

Provide support for Managers with administrative duties
Data entry of expense reports & receipts weekly
Directs office activities and functions to maintain efficiency and compliance with company policies
Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required
Prepares agendas, makes travel arrangements, and maintains calendars for senior management
Oversees telephone services, email correspondence, and mail distribution
Maintains records, documentation, and files, particularly more complex or sensitive files such as employee files
Order and maintain office supplies and inventory for the facility.
Liaise with vendors and suppliers to ensure timely delivery of materials.
Coordinate maintenance and repairs for office equipment and facility needs.
Keep common areas organized and ensure they are well-stocked and clean.
Serve as the first point of contact for visitors, ensuring a professional and friendly welcome.
Manage incoming and outgoing mail and deliveries.
Schedule and coordinate meetings, including conference room bookings.
Assist in preparing, organizing, and reviewing commercial proposals.
Support the management team with data entry, report preparation, and other administrative tasks as needed.
Help with travel arrangements and accommodations for staff and guests when required.
Assist in organizing company events, meetings, and training sessions.
Handle special projects or additional administrative tasks as assigned by management.
Performs other related duties as assigned

QUALIFICATIONS:

High school diploma required
3+ years’ experience in an office setting
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software applications
Knowledge of customer service principles and practices
Keyboard skills
Verbal and written communication skills
Professional personal presentation
Customer service orientation
Information management
Organizing and planning
Attention to detail, organizational skills
Ability to multi-task

Audubon Companies

Latest Jobs

Office Administrator